Document Control
Clayens Clayens Machesney Park, IL Machesney Park, IL Full-time Full-time $48,000 a year $48,000 a year 1 day ago 1 day ago 1 day ago Job Title:
Document Control/Training Coordinator Location:
Rockford Department:
Quality Reports to:
Quality Manager / Quality Engineer Job
Summary:
Manages company documents while ensuring accuracy, quality, and integrity.
Furthermore, this position will help Clayens adhere to record retention policies, safeguard information, and retrieve data more effectively while maintaining new laws and company guidelines initiated to protect consumer and proprietary records.
Supervisory
Responsibilities:
None Duties/
Responsibilities:
This job description is not intended to be an exhaustive list of all duties or responsibilities associated with the job.
Other job-related duties may be assigned.
Store, manage and track company documents.
Scans and uploads documentation in accordance with established processes.
Organize and maintain documents, adhering to company document lifecycle procedures including archiving obsolete and inactive records.
Implement processes and tools, provide system reports, maintain and update electronic information systems, distribute approved documents, and verify accuracy of all documentation.
Manage and control the retrieval of documents; receive and process Requests for Information (RFI) from employees or clients and maintain the requests via tracking logs including the creation of new templates.
Review and edit documents submitted for revision changes or updates.
Oversee the Engineering Change Notice (ECN) process, including all ECN requests generated internally or from customers.
Ensures training records are collected and stored.
Responsible for maintenance and accuracy of all Job Data Packages (JDPs), including updating the documentation in a timely manner.
Follows up with record type owners with any questions or concerns.
Assists with record collection activities.
Update and author all Quality Management System (QMS) Documentation per the direction of the Quality Manager and all process responsible parties.
Periodically, train employees on records management procedures and policies, which include documentation, retention, retrieval, destruction and disaster recovery.
File migration and auditing.
Actively works on continuous improvement of process.
Administrative tasks as needed.
Other duties as assigned.
Required Skills/Abilities:
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Ability to successfully complete all assigned trainings.
Excellent time management skills with a proven ability to meet deadlines.
Strong analytical and problem-solving skills.
Ability to prioritize tasks and to delegate them when appropriate.
Ability to function well in a high-paced and at times stressful environment.
Proficient with Microsoft Office Suite or related software.
Education and
Experience:
High school diploma or equivalent.
Minimum of 1 year production and process knowledge in manufacturing.
Familiarity with regulated industry standards preferred Physical Requirements:
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.
Benefits:
Medical, Dental, Vision, Life Insurance, Long Term & Short Term Disability, Critical Care and Accident Coverage, Pet Insurance, Wellness Program, Vacation, Sick Time, 401K with Match,9 paid holiday's and work/life balanceplus much more! Equal Opportunity Employer.
Estimated Salary: $20 to $28 per hour based on qualifications.
Document Control/Training Coordinator Location:
Rockford Department:
Quality Reports to:
Quality Manager / Quality Engineer Job
Summary:
Manages company documents while ensuring accuracy, quality, and integrity.
Furthermore, this position will help Clayens adhere to record retention policies, safeguard information, and retrieve data more effectively while maintaining new laws and company guidelines initiated to protect consumer and proprietary records.
Supervisory
Responsibilities:
None Duties/
Responsibilities:
This job description is not intended to be an exhaustive list of all duties or responsibilities associated with the job.
Other job-related duties may be assigned.
Store, manage and track company documents.
Scans and uploads documentation in accordance with established processes.
Organize and maintain documents, adhering to company document lifecycle procedures including archiving obsolete and inactive records.
Implement processes and tools, provide system reports, maintain and update electronic information systems, distribute approved documents, and verify accuracy of all documentation.
Manage and control the retrieval of documents; receive and process Requests for Information (RFI) from employees or clients and maintain the requests via tracking logs including the creation of new templates.
Review and edit documents submitted for revision changes or updates.
Oversee the Engineering Change Notice (ECN) process, including all ECN requests generated internally or from customers.
Ensures training records are collected and stored.
Responsible for maintenance and accuracy of all Job Data Packages (JDPs), including updating the documentation in a timely manner.
Follows up with record type owners with any questions or concerns.
Assists with record collection activities.
Update and author all Quality Management System (QMS) Documentation per the direction of the Quality Manager and all process responsible parties.
Periodically, train employees on records management procedures and policies, which include documentation, retention, retrieval, destruction and disaster recovery.
File migration and auditing.
Actively works on continuous improvement of process.
Administrative tasks as needed.
Other duties as assigned.
Required Skills/Abilities:
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Ability to successfully complete all assigned trainings.
Excellent time management skills with a proven ability to meet deadlines.
Strong analytical and problem-solving skills.
Ability to prioritize tasks and to delegate them when appropriate.
Ability to function well in a high-paced and at times stressful environment.
Proficient with Microsoft Office Suite or related software.
Education and
Experience:
High school diploma or equivalent.
Minimum of 1 year production and process knowledge in manufacturing.
Familiarity with regulated industry standards preferred Physical Requirements:
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.
Benefits:
Medical, Dental, Vision, Life Insurance, Long Term & Short Term Disability, Critical Care and Accident Coverage, Pet Insurance, Wellness Program, Vacation, Sick Time, 401K with Match,9 paid holiday's and work/life balanceplus much more! Equal Opportunity Employer.
Estimated Salary: $20 to $28 per hour based on qualifications.
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